Who We Serve / Independent Physician Practices
Independent practices
Billing software built for practices that run lean.
You do not have a revenue cycle department. You have a practice manager and a biller or two. BillCycle catches claim errors, sorts denials and ranks your AR so a small team can keep cash coming in.
- Works with your current EHR
- AI checks every claim before it goes out
- Your billers stay in control
Collections by week Last 8 weeks
| Commercial | $218K | On target |
| Medicare | $131K | On target |
| Medicaid | $63K | Slow |
Sound familiar?
Where independent practices lose money
Most revenue leaks are not big mistakes. They are small ones nobody has time to chase.
Denials that never get worked
A denied claim sits in a report until timely filing runs out. The money is gone, and nobody decided to let it go.
Underpayments nobody notices
Payers pay less than your contract says. Without a check against contracted rates, the gap goes unseen.
AR that grows in the dark
Old balances pile up in the 90+ day bucket. Your team works whatever is on top, not what is worth the most.
Billing built for charting
Billing inside your EHR was added on, not designed in. Workarounds and spreadsheets fill the gaps.
Before submission
Catch the error before the payer does.
BillCycle reviews every claim before it leaves. It predicts which claims are likely to deny, tells your biller why, and shows the fix.
Denial prediction
Each claim gets a risk flag with the likely reason, such as a missing modifier or a diagnosis that does not support the code.
Clear fixes
Your biller sees what to change and decides whether to change it. Nothing is edited without a person approving it.
Payer rule checks
Claims are checked against payer edits and your own practice rules in the same pass.
| CPT | Mod | ICD-10 | Units | Charge |
|---|---|---|---|---|
| 99214 | missing | E11.9 | 1 | $165.00 |
| 93000 | I10 | 1 | $48.00 | |
| 36415 | E11.9 | 1 | $12.00 |
After submission
Work the money that matters first.
When a claim denies or goes unpaid, BillCycle puts it in the right queue with a priority. Your team spends its hours where the dollars are.
Denials grouped by root cause
See whether denials come from eligibility, coding, authorization or documentation, so you fix the cause, not just the claim.
Appeal drafts ready for review
BillCycle drafts appeal letters. Your biller reviews, edits and sends.
AR ranked by value and risk
Open claims are sorted by dollar value and how close they are to the timely filing limit.
Open AR $314K total
Work these first Ranked by value and filing risk
| #48207 · Aetna | Filing limit in 6d | $3,615 |
| #48144 · UHC | Day 77 | $2,280 |
| #48121 · Medicaid | Day 63 | $940 |
What you get
Everything a small billing team needs
One system for the full billing cycle, from charge to cash.
- Charge import from your EHR
- AI claim scrubbing
- Claim tracking and status
- Denial queues by root cause
- Appeal letter drafts
- AR aging with priority ranking
- ERA auto-posting
- Underpayment flags vs contracted rates
- Patient statements and online payments
- Practice revenue dashboard
The difference
Billing inside your EHR vs a dedicated billing system
Your EHR is good at what it was built for. Billing deserves the same focus.
| Billing built into your EHR | BillCycle | |
|---|---|---|
| Claim checks | Basic edits | AI denial prediction with reasons |
| Denials | A list to work through | Grouped by root cause |
| Appeals | Written from scratch | Drafted for review |
| AR follow-up | Sorted by age | Ranked by value and filing risk |
| Underpayments | Often missed | Flagged at posting |
| Switching cost | Tied to your EHR | Keep your EHR |
Placeholder until a customer approves it
[Customer quote from an independent practice owner or manager about time saved or cash collected]
[Name], [Title], [Practice]
[X]% [Verified result]
FAQ
Questions from independent practices
Do we need to switch EHRs?
No. BillCycle connects to your current EHR, EMR or PMS. Your providers keep charting the same way.
We only have one or two billers. Is this too much system for us?
BillCycle is designed for small teams. The AI does the repetitive checks and sorting so your billers can spend time on decisions, not data entry.
Does the AI change our claims on its own?
No. AI flags issues and suggests fixes. Your billers decide what gets changed and what gets sent.
Can patients pay their bills online?
Yes. BillCycle sends patient statements with an online payment option, and payments post to the right account.
How long until we are up and running?
Most practices go live in [X] weeks. We handle the EHR connection, setup and testing with your team.
See what your practice is collecting and what it is missing.
Book a demo. We will walk through BillCycle using the workflow your practice runs today.