Who We Serve / Medical Groups
Medical groups
One billing view across every provider and location.
Your group grew one practice at a time. Your billing should not be stuck that way. BillCycle brings every provider, site and specialty into one billing system with reporting you can drill into.
- Reporting by provider, location and specialty
- Connects to more than one EHR
- Role-based access for each site
| Provider | Location | Collections | Denials | AR days |
|---|---|---|---|---|
| Dr. A. Shah | Main St | $142K | 3.2% | 28 |
| Dr. L. Kim | Main St | $118K | 4.0% | 30 |
| Dr. R. Ortiz | Westside | $96K | 6.1% | 37 |
| Dr. M. Hale | Westside | $88K | 3.7% | 31 |
| N. Cole, NP | North | $54K | 2.9% | 26 |
The group problem
Growth makes billing harder to see
Each new provider or site adds payers, rules and workflows. Without one view, problems hide.
Different systems at different sites
Acquired practices often keep their own EHR. Billing ends up split across systems that do not talk to each other.
No clean comparison
You cannot easily compare denial rates or days in AR across locations or providers, so you cannot tell who needs help.
Specialty rules get mixed up
Cardiology, orthopedics and primary care each have their own coding and payer rules. One set of edits does not fit all.
Central team, local problems
A central billing office works claims for sites it rarely sees. Root causes at the front desk go unfixed.
Reporting
Drill from group totals down to one provider.
Start with group-wide numbers. Click into a location, a specialty or a single provider to see what is driving the result.
By location
Charges, collections, denial rate and days in AR for each site, side by side.
By provider
See which providers have the most coding-related denials or the slowest charge lag.
By specialty
Compare payer mix, denial reasons and reimbursement across service lines.
By payer
Spot a payer that is slowing down or underpaying across the whole group.
Collections by week Last 8 weeks
| Commercial | $218K | On target |
| Medicare | $131K | On target |
| Medicaid | $63K | Slow |
Denials and AR
Fix denial causes at the site where they start.
BillCycle classifies every denial by root cause and ties it to the location and provider. Your central team can send the fix to the right place.
Root cause by site
If one location drives most eligibility denials, you see it in the first week, not the next quarter.
AR ranked across the group
Open claims from every site are ranked by value and timely filing risk in one list, or filtered by location.
Appeal drafts at scale
BillCycle drafts appeals for review, so a central team can keep up with volume from many sites.
Last 30 days 103 denials · $69.1K
Built for groups
Controls a multi-site group needs
Structure BillCycle the way your group is organized.
Multiple EHR connections
Connect each site’s EHR, EMR or PMS through API, HL7 or file feed. All charges land in one billing system.
Specialty-specific rules
Set claim edits and practice rules by specialty or location, on top of payer rules.
Role-based access
Site managers see their location. Central billing and leadership see the whole group.
Work queues by site or team
Route claims and denials to the team or person responsible, by location, specialty or payer.
Fee schedules and contracts
Load contracted rates by payer and location so underpayments are flagged at posting.
Full audit trail
Every change is logged with user, time and reason, across all sites.
Rollout
Bring sites on one at a time, or all at once
Groups rarely move every location at the same time. BillCycle supports a phased rollout.
01
Map your group
We set up your locations, providers, specialties, payers and fee schedules in BillCycle.
02
Connect the first site
We connect one site’s EHR, test with real charges and go live once your team signs off.
03
Add sites in waves
Each additional location follows the same tested process. Reporting expands as each site goes live.
04
Run the group from one view
Once all sites are live, leadership and billing work from the same numbers.
Placeholder until a customer approves it
[Customer quote from a medical group revenue cycle leader about visibility across locations]
[Name], [Title], [Medical Group]
[X]% [Verified result]
FAQ
Questions from medical groups
Our sites use different EHRs. Can BillCycle handle that?
Yes. BillCycle connects to each site’s system separately and brings all charges into one billing system. Sites do not need to change EHRs.
Can we report by provider, location and specialty?
Yes. Every claim carries its provider, location and specialty, so you can filter and compare at any level, from group totals to a single provider.
Can site managers see only their own location?
Yes. Role-based access lets you limit each user to the locations, providers or functions they are responsible for.
Do we have to move every location at once?
No. Most groups roll out in phases. Each site is connected, tested and signed off before it goes live.
How are specialty billing rules handled?
You can set claim edits and rules by specialty or location, on top of payer rules and the AI checks every claim gets.
See your whole group in one billing view.
Book a demo. We will show reporting by provider, location and specialty using a setup like yours.